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In order to enhance the image and reputation of VIECA INTERNATIONAL EDUCATION FAIR 2005 and its participants, and to preserve the focus of the fair on providing information to prospective students, participants will be required to abide by the following conditions of participation:
"The Organizer" means VIECA
"The Participant" means the institution that has leased space at the fair.
"The Space" means that area that has been leased by and allocated to the participant.1. A co-operative approach to colleagues/other participants should be maintained at all time.
2.The mounting and dismantling of displays is the responsibility of the participant and unless through unforeseen delays or with the specific permission of the Organizer is to be carried out during the specified time limits.
3. The Participant shall ensure that they stay in the booth at all times during the advertised opening hours of the Fair.
4. The Participant is responsible for keeping the space clean and tidy.
5. Only personnel who can fully represent the Participant must man the Space throughout the advertised opening hours of the fair.
6. Only the Participant who has entered into the contract is entitled to occupy that space.
7. Only material specific to the Participant can be distributed from the space.
8. Exchange of the Space between the Participant at the exhibition may only be made with prior approval of the Organizer.
9. The Participant should not paint or alter the floors, ceilings, or walls of the venue of the space without the prior consent of the Organizer. For safety reasons, all electrical work (other than what is provided in the venue) must be organized and carried out only with the approval of the Organizer.
10. Decoration of the Space should reflect the educational nature of the Fair and must not prejudice other educational providers.
11. The Participant may place displays only within the confines of the Space. Structure/Equipment/Materials may not extend beyond the boundaries of the space allocated. Additional signage may not be placed on the fascia board.
12. All audio-visual equipment is to be placed properly and at a volume so as not to cause any inconvenience to other participants or visitors. Such equipment must be installed to meet applicable safety regulations.
13. The Participant may not engage in or permit filming, sound or video recording, telecasting or broadcasting at the Fair unless prior approval is obtained from the Organizer.
14. The Participant may only advertise or distribute materials to the public from within or directly in front of the Space. The method of distribution should not cause inconvenience to the public or other participants. Advertising or distribution of promotional material is not to be performed in the immediate vicinity of the venue.
15. Non-educational material or material for non-participants may not be distributed or advertised during the Fair without the permission of the Organizer.
16. The Organizer shall take all security precautions, in the interest of the Participant and visitors. However, the Organisers shall not be held responsible for any loss, theft or damage to exhibits or any belonging to the Participant during the period of the fair.
17. The Organizer may remove from the fair any exhibit or person judged to be causing damage to the fair or its image deemed to dangerous to the fair or the public or deemed to disrepute the fair.
18. The Organizer will have the right to arbitrate all complaints and matters that arise during the fair.
19. If a dispute should arise, the Participant should contact the Organizer immediately.
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Vietnam International Education Consultants Association 2002
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