VIECA 7th International Education fair

Educational Institution's Booking Form

To be filled in by the organizer Early bird booking : 4^th September 2005

TT _ _ _ _ _ _ _ _ _ _ _ Final booking : 4^st October 2005

Please type or print clearly and tick boxes where appropriate.

This form should be fully completed and returned enclosing full payment

Section 1- Institution

Name of Institution (in capital letter):

........................................................................................................................................................................................

Contact person: .............................................................................................................................................................

Address:..........................................................................................................................................................................

........................................................................................................................................................................................

Tel: ................................................................................... Fax:......................................................................................

Email:.................................................................................Web:....................................................................................

Type of Institute:

o University o College o High School o Language Centre

o Other (please specify) ............................................................................................................................

Section 2- Representative(s) Attending

Title First name Surname Job Title

1- Mr o Ms o ....................................... ......................................... .........................................................

2- Mr o Ms o ....................................... ......................................... ........................................................

3- Mr o Ms o ....................................... ......................................... .........................................................

4- Mr o Ms o ....................................... ......................................... ........................................................

Note: Each booth entitles two representatives to receive complimentary registration. Additional representatives will be charged US$90/person/one location or US$150/person/two locations for buffet, welcome party, farewell party and other services. It is a VIECA regulation that only VIECA representatives may work in the booth. Non VIECA members are forbidden to represent the institution at/ or during the fair.

Title First name Surname VIECA Members

1- Mr o Ms o ....................................... ......................................... ........................................................

2- Mr o Ms o ....................................... ......................................... .........................................................

Section 3- Location(s) and Interpreter Booking

We wish to attend

o Ha Noi Capital Fair 4-5 November 2005

Interpreter required: o Yes o No

We wish to attend

o Ho Chi Minh City Fair 6-7 November 2005

Interpreter required: o Yes o No

Note: We will provide you with an interpreter (in English) at no additional cost and no refund can be given should you decide not to use the service. If you wish to use your own interpreter, please inform VIECA of the name for approval one month prior to the event. VIECA will not take any responsibility for no-show by interpreter(s) appointed by you.

Section 4- Airport Pick up and Accommodation

	Hanoi Capital		HOCHIMINH CITY
Arrival date	..................Flight no................Time................. ..................Flight no................Time.................		...........Flight no................Time................. . ............Flight no................Time.................
Departure date
Airport pick up	o by VIECA		o by VIECA
	o byHotel taxi o by Airport taxi		o byHoteltaxi o by Airport taxi
Accommodation	Hanoi Horison Hotel :		New World Hotel :
	oSuperior single :	US$ 72++	oDeluxe single	US$ 80++
	oSuperior twin/double :	US$ 82++	oDeluxe double:	US$ 90++
	oDeluxe single :	US$ 77++	oExecutive Floor Deluxe single:	US$ 97++
	oDeluxe twin/double :	US$ 87++	o Executive Floor Deluxe double:	US$ 107++
	oCabana Room single :	US$ 82++	o Executive-Suite-single:	US$ 157++
	o Cabana Room twin/double :	US$ 92++	o Executive-Suite-double:	US$ 167++
	oHorison Club single :	US$ 87++
	oHorison Club twin/doube :	US$ 97++
	oTerrace Suite single : oDeluxe Suite twin/doube :	US$ 119++ US$ 129++	(All the above rates are included buffet breakfast)
	oDeluxe Suite single : oDeluxe Suite twin/doube :	US$ 127++ US$ 137++
	oHorison Club Suite single : oHorison Club Suite twin/doube :	US$ 141++ US$ 151++

	*(All the above rates are included buffet breakfast)*

Section 5- Networking Events

VIECA will host the following events to enable exhibitors to meet with VIECA members, other registered agents and distinguished guests in the field of education.

EVENT	HA NOI CAPITAL	HO CHI MINH CITY
Welcoming Party	o Yes o No 3 Nov 2005
Institution-Agent Meeting	o Yes o No 4 Nov 2005	o Yes o No 7 Nov 2005
Lunch	o Yes o No 4&5 Nov 2005	o Yes o No 6&7 Nov 2005
Dinner	o Yes o No 4 Nov 2005
Farewell Dinner Party (Hochiminh City)		o Yes o No 6 Nov 2005
Visit Tour		o Yes o No 8 Nov 2005

Section 6- Participation fees

* Early Bird until 4 September 2005

US$ 950/one location o

US$1,700/two locations o

* From 4 September 2005

US$1,000/one location o

US$1,800/two locations o

* Additional Representative(s)

US$90/one person/one location o

US$150/one person/two locations o

Section 7- Payment Details

Please note that VIECA reserves the right to withdraw acceptance of a booking in the event that the participation fee has not been received in full by 4 Octorber Please also fax us a copy of transfer receipt.

Total amount payable as indicated in the Section 6 above: US$....................................

Method of payment: Bank transfer (please add US$20 to cover bank charges)

A/C Name : LIEN HIEP TU VAN DU HOC VIET NAM- VIECA

A/C Number : 00 113 703 17902

Bank : VIETCOMBANK H.O
Address : 198 TRAN QUANG KHAI STREET, HA NOI, VIET NAM

Section 8- FREE Visitor Guide Book

The organizer will produce a Guide Book for distribution to visiting students and other visitors during the fair. Participating institutions are required to provide the following information. VIECA reserves the right to edit.

Institution: .................................................................................................................................................................................................

Address: ....................................................................................................................................................................................................

Tel: ......................................................................................... Fax: .........................................................................................................

Email:...................................................................................... www:.........................................................................................................

Contact person:. ..................................................................... Title:.........................................................................................................

Brief description of your institution and courses with fees offered (maximum 300 words):

..................................................................................................................................................................................................... .................................................................................................................................................................................................................... ....................................................................................................................................................................................................................

Section 9- Booking Terms and Conditions:

Bookings

·          Acceptance of an application for space and entry in the Guide Book is conditional on receipt of full payment by 4 October 2005.

·          VIECA reserves the right to withdraw its acceptance of a booking in the event that the participation fee has not been received in full by 4 October 2005.

·          VIECA reserves the right, at its sole discretion, to cancel or suspend the Fair or to change the dates and/or venues of the Fair, in which case it is expressly agreed that VIECA' s total ability shall be limited to refunding the Participant Fee or any part of which has already been paid to VIECA by the Institution and that VIECA will have no liability for any loss or consequential loss or expense of whatsoever nature arising incurred by the Institution.

·          Institution shall ensure that they stay in the booth at all times during the opening hours of the Fair.

·          Institution is responsible to maintain the dignity and atmosphere of the Fair.

·          VIECA reserve the rights to remove from the Fair any of the employees, agents of the Institution who are judged to be causing damage to the Fair or its image to dangerous to the Fair or the public or deemed to disrepute the Fair. Institutions should therefore abide by all rules and regulations stated in the Exhibitor Manual.

Cancellations

· All cancellations or alterations to bookings must be notified in writing.

· In case of a complete cancellation by the Institution, or cancellation of attendance of a representative's accommodation, VIECA reserves the right to impose the following cancellation charge:

- in respect of cancellation of participation received before 20 September 2005, full refund of the participation fee will be made;

- in respect of cancellation of participation received after 20 September 2005 but before 4 October 2005, 50% of the full participation fee is forfeit;

- in respect of cancellation of participation received after 4 October 2005, no refund of the full participation fee;

All attending participants are advised to obtain adequate insurance cover against possible cancellation due to illness or bereavement.

I have read, accept and agree to abide by the conditions of booking space and accommodation set out above and wish to book a place at the Fair.

Print name:.............................................. Title:....................................................................... Date:...................................

Educational Institution's Booking Form

..................Flight no................Time.................

..................Flight no................Time.................

o byHotel taxi o by Airport taxi

Hanoi Horison Hotel :

oSuperior single :

oSuperior twin/double :

Lunch

Dinner

Farewell Dinner Party (Hochiminh City)

Cancellations