Other Information

Booth Booking & Booking Deadlines:

Early-bird Booking                             :               4 September, 2005
Final Booking Deadline                     :               4 October, 2005

Please complete the Registration Form and email to:

Vietnam International Education Consultants Association
Fax: (84) 4 7712101;
Fax: (84) 4 7712102;
Email: vieca@hn.vnn.vn

Please note that all available space at the fair venue may be taken up before this date. Therefore, registration can only be accepted while space is available.

Acceptance of an application for space, hotel accommodation, and entry in the Fair's Manual is conditional on receipt of full payment by 4 October, 2005

VIECA reserves the right to withdraw its acceptance of a booking in the event that the participation charge has not been received in full by 4 October, 2005.

Payment and Payment Deadlines:

For early bird program, payment should be made by 4 September, 2005.

Payment for registration fees should be made in US dollars and bank transferred by 4 Octorber, 2005 to: 

A/C Name    :               LIEN HIEP TU VAN DU HOC VIET NAM- VIECA
            A/C Number :               00 113 703 17902
            Bank            :               VIETCOMBANK H.O
            Address       :            198 TRAN QUANG KHAI STREET, HA NOI, VIET NAM

Domestic Travel:

There are internal flights daily between Hochiminh City and Hanoi. A single ticket is at present US$100.00/economy class and US$135/business class. Please note that you should arrange domestic travel with your airline at the time you make your international travel.

Airport Transportation:

VIECA will pick up you at Hanoi Capital (Noi Bai International Airport) or Hochiminh City (Tan Son Nhat International Airport) at no additional cost, please note that you should arrange domestic travel with your airline at the time you make your international travel and inform us your schedule to Vietnam. However if you wish to use the airport taxi or hotel taxi to your hotel, please pay directly to driver. We recommend you to arrange your domestic flight at 17.00 – 19.00 with the flight No. VN 783 on 5 November 2005.

Interpreters:

We will provide you with an interpreter (English language) at no additional cost and no refund can be given should you decide not to use the service.

We strongly recommend that you use an interpreter if you are the only exhibitor of your institution.

Our interpreters are carefully selected and can be a great help during the fair. The interpreters will come to meet you 2 hours prior to the fair.

Representatives:

Each booth entitles two (2) representatives to receive complimentary, registration. Additional representatives will be charged US$90/person/one location or US$150/person/two locations for buffet, welcome drinks, fare-well party and other services.

It is a VIECA regulation that only VIECA representatives may work in the booth. Should you wish a VIECA member to represent you on your booth, please insert the Members name in the Registration Form. Non-VIECA members are forbidden to represent the institutions at/or during the fair.

Scholarships:

Scholarships have proven to be an effective means of providing positive publicity for the VIECA International Education Fair. Institutions are therefore encouraged to provide scholarships. Suggestions for scholarships include:

- Tuition free scholarships for the first term of year of degree programs offered by universities or colleges.

- Tuition free scholarships for a period of at least 3 months of Non-degree programs offered by language school or vocational institutions.

Institutions are encouraged to target socially or economically disadvantaged groups or individuals when determining criteria for scholarships. VIECA staff can assist you with this matter.

Materials:

Institutions should note that only individual institutional material could be distributed from the booth. Only materials for the institution named in the signage can be distributed but the institutions can introduce their representatives in Vietnam at the bottom of the brochures. Non-educational materials or materials for non-participants are not distributed or advertised to the public from within or directly in front of the space.

Mailing Freight:

- Through our experience in the previous fairs, we recommend you to use TNT Express Worldwide Ltd., as your freight forwarding agent. TNT will perform custom clearance, cultural permit and transport your shipment to us with their best services. To facilitate your participation, you should contact the TNT office in your country

- Import duty and cultural permit: according to Vietnam Customs law, your promotional materials being imported into Vietnam are subject to import duty and need a cultural permit at the time of entry. The rate for brochures and catalogues are approximately 30% of import duty and 10% of VAT. So please be noted that all taxes and duties will be born by the sender and we will inform you of the exact amount of duty when we receive your shipments.

- Please schedule your boxes of brochures arrive in Hanoi and Ho Chi Minh City at least 2 weeks prior to the Fair.

- To avoid problems with Customs in Vietnam, it is essential that all materials are clearly stated “NO COMMERCIAL VALUE"

- Please fax the Airway Bill (AWB) number to VIECA contact persons (Hanoi and Ho Chi Minh City) named below so that they can follow up arrival dates of your shipments.

- Do not forward your boxes directly to the venue. The hotels will be unable to advance the import duty and perform custom clearance and handling. Please make sure that each box clearly marked for Hanoi or Ho Chi Minh City and your shipments should be addressed as follow:

 In Hanoi: Lien hiep Tu van Du hoc Vietnam:

Address: Room 311, No. 82 Ngoc Khanh Str., Dong Da Dist., Hanoi, Vietnam
Tel/ Fax: (84) 4 7712101; (84) 4 7712102                 
Email: vieca@hn.vnn.vn
Contact person: Ms. Vu Thanh Huong

In Hochiminh: CRISOP Reprentative Office:

Address: 8A/8C2 Thai Van Lung, Ben Nghe Ward, District 1, Hochiminh City, Vietnam
Tel/Fax:  (84) 8 8231385
Email: lisanguyen@hcm.vnn.vn
Contact person: Ms. Nguyen Thi Thai

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